Invoice Ninja
Invoicing, payments, expenses, and time-tracking for freelancers and small businesses.
| What is it | Invoicing, payments, expenses, and time-tracking for freelancers and small businesses. |
|---|---|
| Pricing | Freemium — from $14/mo |
| Free tier | Yes |
| Platform | Web Application |
| API | Yes |
| Works with | Integrately, n8n, Zapier |
| Best for | creating and sending invoices, tracking billable hours and expenses |
| Domain registered | 2013 |
Data updated Aug. 1, 2026
What does Invoice Ninja do?
Invoice Ninja is a free, all-in-one invoicing and business management platform for freelancers, small businesses, and consultants. It lets you create professional invoices, accept online payments, track time and expenses, and manage projects — all from a single dashboard. No credit card is required to start, and the free plan includes unlimited invoicing for up to five clients.
The software works in a straight line: you sign up, upload your logo, pick a payment gateway (Stripe, PayPal, Square, GoCardless, and many more), and start sending invoices. Clients can pay with one click from a branded client portal. Invoice Ninja also supports recurring invoices, auto-billing, expense tracking with bank import, and project management with Kanban boards. There are 11 customizable invoice templates on paid plans, and integrations with Zapier, QuickBooks, Gmail, and other tools.
Freelancers and solo operators will appreciate the free tier that covers the basics without limiting features like recurring invoices or auto-billing. Small teams can upgrade to Pro or Enterprise for unlimited clients, custom branding, multi-user access, and advanced reports. If you need to get paid, track what you're owed, and keep tabs on time and spending, this tool does the job without fuss.
Key features
What makes it stand outWho is Invoice Ninja for?
Who benefits most from this toolPricing
Free tier available — start without a credit cardFree
- 5 clients
- 4 invoice templates
- 5 Clients + Unlimited Invoicing
- 4 Professional Invoice Templates
- Brand Invoices with Your Logo
- Accept Payments Online with a Click
- Auto-Billing & Recurring Invoices
- Product & Inventory Management
- Create Projects & Track Billable Time
- Kanban Boards for Projects
- Setup Vendors & Track Expenses
- Client-Side Invoice & Payment Portal
- Accept Deposits & Partial Payments
- Real-time Invoice PDF Preview
- Automatic Currency Conversions
Ninja Pro
Everything in Free, plus:
- Unlimited Clients & Invoices
- Remove "Created by Invoice Ninja"
- Email via Gmail, MSN & custom SMTP
- Branded URL: YourSite.invoicing.co
- 11 Professional Invoice Templates
- Fully Customize Invoice Designs
- API Integration with 3rd Party Apps
- Auto Late-Payment Reminder Emails
- Reports: Invoices, Expenses, P&L
- Bulk Email Invoices & Quotes
- Interlink 10 Companies with 1 Login
- Auto Sales Tax Calculation (US States)
- Client Group Settings
Enterprise
Everything in Ninja Pro, plus:
- Add Account Users (up to 100!)
- Set Access Permissions per User
- Attach Files to Emails & Client Portal
- Branded Portal: Billing.YourCompany.com
- Bank Account Sync (Yodlee / GoCardless)
- e-Invoicing & PEPPOL Network Access
- 250 PEPPOL credits included
- Lock Documents Until After Payment
- Client & Vendor Document Upload
Premium Business
Everything in Enterprise, plus:
- Developer Concierge
- Direct Priority Support
- Invoice Design Service
- Feature Request Priority
- Data Migration Assistance
- Custom Reports Built for You
Trust & presence
Gallery
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