ProProfs Project

AI project management tool for SMBs — plan tasks, track time, invoice clients, and collaborate in one place

proprofsproject.com

Verified Works with n8n Free tier ~4.5k monthly visits

Quick facts
What is it	AI project management tool for SMBs — plan tasks, track time, invoice clients, and collaborate in one place
Pricing	Freemium
Free tier	Yes
Platform	Web Application
Works with	n8n
Best for	managing client projects with invoicing, tracking team progress and deadlines
Domain registered	2020

Data updated Aug. 1, 2026

What does ProProfs Project do?

ProProfs Project is an online project management platform designed for small and medium businesses. It combines traditional project planning tools — task lists, Gantt charts, Kanban boards, and calendars — with a set of AI features that help you set up projects, track progress, and spot risks without manual effort. You can manage multiple projects, assign tasks, log hours, create invoices, and communicate with your team, all from a single dashboard.

The AI features are the standout addition. The AI Project Designer lets you type a project topic and get a full structure with tasks, stages, and assignments in seconds — no need to build everything from scratch. The AI Project Assistant lives inside each project; you can ask it to check progress, add tasks, flag blockers, or send updates. AI Reports and Insights continuously monitor timeline health and budget usage, and the AI Report Summary scans any report you open and tells you what’s on track and what’s at risk. These aren’t gimmicks — they genuinely reduce the overhead of status meetings and manual reporting.

This tool is best suited for small to mid-size teams that need a straightforward way to manage projects without the complexity of enterprise tools like Jira or Asana. Marketing teams, creative agencies, IT departments, and professional services firms will find it practical. The free tier (no credit card required) lets you try the core features, and paid plans unlock time tracking, invoicing, and more. If your team is tired of juggling spreadsheets and separate apps for tasks, time, and billing, ProProfs Project wraps them together with useful AI shortcuts.

Assistant Productivity Tools

#ai project management#gantt chart#invoicing#kanban#online-project-management#project management#team collaboration#time tracking

Key features

What makes it stand out

AI Project Designer creates a complete project structure from a simple text description

AI Project Assistant answers questions about task progress, adds subtasks, and flags blockers in real time

AI Reports & Insights automatically flag projects that are overrunning or over budget

Multiple views — List, Gantt, Kanban, Calendar — switch between them without losing context

Built-in time tracking, client invoicing, and team discussion threads in one platform

Who is ProProfs Project for?

Who benefits most from this tool

managing client projects with invoicing

tracking team progress and deadlines

collaborating across departments on shared tasks

Pricing

Free tier available — start without a credit card

Free (Up to 3 Users)

Free

3 users
50 open tasks
Up to 3 users
Up to 50 Open Tasks & Sub-Tasks
Baseline & Dependencies
All views (Calendar, List, Gantt, Kanban)
Due Dates & Reminders
Collaboration & Discussions
Client, Time & Billing
Reporting & Analytics
Customization, Exports, Logs

Business (Unlimited Users)

$39.97/month billed yearly

Unlimited Users
Unlimited Projects
Unlimited Storage
Unlimited Automations
Unlimited Activity log & Messages
Unlimited Templates
Unlimited Work Reports
All views (Calendar, List, Gantt, Kanban)
Due Dates & Reminders
Collaboration & Discussions
Client, Time & Billing
Reporting & Analytics
Customization, Exports, Logs
White Label
Fields, Status, Workflow, Priorities
API & Single Sign-On
Roles & Permissions (Assignee, Followers, Admin)
Dedicated Onboarding & Success Manager
24/7 email, phone, live chat support

Trust & presence

Domain Domain registered 2020

Gallery

Click any image to enlarge

ProProfs Project — pricing page — Pricing page

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