Accounting

Booksmate

AI tool that automates invoice and receipt collection from 300+ websites and your inbox, then exports to accounting software.

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booksmate.com

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Quick facts
What is it	AI tool that automates invoice and receipt collection from 300+ websites and your inbox, then exports to accounting software.
Pricing	Paid — from $13/mo
Free tier	Yes
Platform	Web Application
Best for	automating monthly invoice collection from multiple supplier portals, digitizing and organizing receipts from email inboxes
Domain registered	2013

Data updated Aug. 1, 2026

What does Booksmate do?

Booksmate is an AI accounting automation tool that handles the tedious task of gathering your invoices and receipts. It connects to over 300 supplier websites and scans your email inbox to automatically find, download, and process financial documents. The tool then extracts key data like dates, amounts, and vendor names using OCR and AI, and finally exports everything to your preferred accounting platform like Xero, QuickBooks, or Google Drive. A key differentiator is its approach to security; your login credentials for these connected services are stored locally on your device, not on Booksmate's servers.

The process is designed for set-and-forget convenience. You configure your connections once, and Booksmate takes over, running automatically in the background. It fetches new invoices, uses AI to categorize the transactions accurately, and prepares them for export. This eliminates the manual slog of logging into dozens of portals, searching through emails, and downloading files one by one, which is a common pain point for freelancers and business owners.

Booksmate is ideal for freelancers, small business owners, and accountants who manage finances for multiple clients. It turns a process that can take hours each month into a fully automated workflow. Real-world use cases include a freelancer automatically collecting invoices from platforms like AWS and Shutterstock, or a small business owner having all their Stripe and Amazon seller receipts consolidated and ready for their bookkeeper without any manual effort.

Accounting Business Freelancing

#accounting automation#ai data extraction#bookkeeping#financial-workflow#invoice processing#receipt scanning

Key features

What makes it stand out

Automatically fetches invoices from 300+ connected websites

Scans your email inbox for receipts and invoices

Uses AI and OCR to extract and categorize transaction data

Exports processed data directly to Xero, QuickBooks, and Google Drive

Stores your login credentials locally on your device for security

Who is Booksmate for?

Who benefits most from this tool

automating monthly invoice collection from multiple supplier portals

digitizing and organizing receipts from email inboxes

streamlining data entry into accounting software like Xero or QuickBooks

Pricing

Free tier available — start without a credit card

Free Mode

Free

10 documents
10 documents/month

Solo

$13.0/month

50 documents
1 team members
50 documents/month
1 team member
Unlimited websites
Unlimited emails
Advanced OCR
Auto-export integrations

Team

$49.0/month

Everything in Solo, plus:

150 documents
3 team members
150 documents/month
Up-to 3 team members
Priority support (12-hour)

Growth

$99.0/month

Everything in Team, plus:

500 documents
20 team members
500 documents/month
Up-to 20 team members
Priority support (6-hour)

Trust & presence

Domain Domain registered 2013

Gallery

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