Cognito Forms
Online form builder with workflow automation — create forms, collect data, trigger approvals and tasks
| What is it | Online form builder with workflow automation — create forms, collect data, trigger approvals and tasks |
|---|---|
| Pricing | Freemium — from $19/mo |
| Free tier | Yes |
| Platform | Web Application |
| API | Yes |
| Works with | Claude AI, Integrately, Zapier |
| Best for | building employee onboarding forms and automating approval workflows, collecting customer orders with payments and generating invoices |
| Domain registered | 2013 |
Data updated Aug. 1, 2026
What does Cognito Forms do?
Cognito Forms is an online form builder that goes beyond simple data collection. It lets you create custom forms — from contact forms and order forms to employee evaluations and grant applications — and then automates what happens after someone submits them. You can set up triggers that assign tasks, send email notifications, request electronic signatures, generate documents, or collect payments. The tool is designed for teams that need consistent data and want to reduce manual follow-up work.
What makes Cognito Forms stand out is its workflow engine. After you build a form using drag-and-drop fields, conditional logic, and repeating sections, you define a status-based workflow. For example, when a new purchase order is submitted, it can go to a manager for approval, then to the finance team for processing, and finally generate a signed PDF. Each step can assign tasks to specific users or roles, and email notifications keep everyone updated. The forms are also embeddable on websites or shareable via a link, and the tool integrates with popular apps like Google Sheets, Slack, and Salesforce.
Business teams that deal with lots of paperwork or approvals will get the most out of Cognito Forms. HR departments can automate onboarding packets, sales teams can route contracts for signatures, and IT can manage service requests without endless email chains. The tool is no-code, so non-technical staff can build and customize forms in minutes. For anyone tired of chasing down approvals or manually copying data from forms into other systems, Cognito Forms offers a straightforward way to connect data collection to real action.
Key features
What makes it stand outWho is Cognito Forms for?
Who benefits most from this toolPricing
Free tier available — start without a credit cardIndividual
- Unlimited forms
- Accept payments
- No guest access
Pro
- 2 users
- 1 GB storage
- 2,000 entries per month
- Electronic Signatures
- Save & Resume
- Remove Platform Branding
- Unlimited forms
- Accept payments
Team
- 5 users
- 5 guests
- 10 GB storage
- 10,000 entries per month
- Client Portal
- Workflow & Approvals
- Data Lookups
- Unlimited forms
- Accept payments
Enterprise
- 20 users
- 20 guests
- Unlimited entries
- 100 GB storage
- HIPAA Compliance
- Folder Permissions
- Single Sign-on
- Unlimited forms
- Accept payments
Trust & presence
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